Assistant Director - Ohio Department of Education

Assistant Director - Ohio Department of Education

School District / Company: Ohio Department of Education

Phone: (614) 466-3763

Email Address:

Street Address : 25 S Front Street
City : Columbus
State : Ohio
Zip Code : 43215

Position Title: Assistant Director

Number of Openings: 1

Position Type: Management

Start Date:
MM : 5
DD : 2
YYYY : 2018

Duties: Are you interested in leading a team of experts on federal education programs? The Office of Federal Programs is looking for candidates with experience managing federal grants, specifically ESEA. This position will be part of the office leadership team that ensures the state meets federal standards and supports our districts’ implementation of laws and plans. The selected candidate will work with federal, state and local officials in the use of federal resources for effective school improvement plans.

Major Responsibilities and Duties:
Manages Grant Allocations for grants under the Elementary and Secondary Education Act (ESEA) (e.g., Title I, Title II) and related federal programs and provides training on the allocation responsibilities to appropriate staff:
• Develops grant control sheets;
• Applies formulas for all eligible local educational agencies and determine set aside amounts according to federal law and regulations;
• Manages process from preliminary estimates, re-allocation, to final allocation;
• Compares, analyzes, and evaluates allocation within the Continuous Comprehensive Improvement Plan (CCIP) system and G5 (GAPS) to journal voucher within the CCIP;
• Reconciles OAKS/FRED-E to CCIP;
• Formulates allocation methodology for re-allocating unused funds for all offices;
• Communicates with program staff to discuss expiring grants;
• Communicates and works with districts concerning allocations and reallocations;
• Provides technical assistance to programs and local educational agencies.

Monitors and manages programmatic (e.g., teacher equity, alignment to programmatic plans) and fiscal (e.g., allowable uses of funds, Federal Carryover, Comparability, Maintenance of Effort) compliance requirements related to ESEA:
• Ensures ODE is compliant with federal regulations and state standards for monitoring of sub-recipients;
• Develops risk based assessment and tools to assist with monitoring of high risk sub-recipients;
• Oversees the sub-recipient monitoring to include development and implementation of policies and procedures for monitoring guidelines;
• Works with the office director to determine proper resolutions to issues and noncompliance;
Oversees complaint procedures and processes, hearings and resolutions.

Serves as key administrator for the CCIP system and other current or future office electronic systems:
• Serves as point of contact for the systems;
• Provides and grants access to the systems;
• Leads any working groups regarding the systems;
• Identifies and processes system enhancements and upgrades.

Serves on the Director’s office leadership team:
• Supervises assigned staff;
• Approves LEA subgrantee applications (i.e., competitive and formula) according to federal requirements;
• Provides support and technical assistance to LEAs in the implementation of the grant programs;
• Assists staff with management of certain grant programs;
• Addresses ESEA technical assistance and policy related questions;
• Serves as main contact for questions from state and local auditors and U.S. Department of Education personnel;
• Oversees decisions on appropriate uses of funds and compliance of all ESEA federal laws and regulations;
• Provides data to USED and other organizations.

Performs related duties as assigned by the Office director:
• Assists Director in setting business rules and policy and program objectives for the Office of Federal Programs (e.g., allocation guidelines);
• Creates and performs office trainings (e.g., team building, staff development);
• Serves as representative for the Director at internal and external meetings;
• Assists education consultants with technical assistance to and monitoring of school district applications;
• Provides guidance and support to school districts on federal requirements;
• Handles special project requests and other assignments as requested by the Director.

Experience Required: Minimum Qualifications:
• Completion of Master’s degree or higher in one of the following areas: School Finance; Business Administration; Public Administration; Accounting; Education; Social Work; Juris Doctorate
• 5 years of supervisory/management experience

Preferred Qualifications:

• Management of federal funds [e.g., federal applications; federal reporting; Comprehensive Continuous Improvement Plan (CCIP)]
• Development/monitoring of projects and contracts
• Responsibility for budgeting large scale programs, projects, contracts and/or grants
• Scheduling, supervision and management of personnel
• Experience managing resources to achieve program outcomes
• Development of tools and technical assistance related to fiscal procedures and requirements
• Experience allocating and managing federal grants
• Data analysis and management and advanced level MS Excel skills
• Excellent communication, interpersonal, and team-building skills
• Systems thinker with creativity and strong problem-solving skills

Wage or Salary: - Compensation is negotiable up to $84,032 annually; depends on candidate’s experience and qualifications.

Approximate Work Hours or Days: M-F 8:00am - 5:00pm, subject to agency flexible scheduing policy

How to Apply: To view and/or apply for this position, please visit and search using the keyword “Education”.

Posting End Date:
MM : 5
DD : 13
YYYY : 2018